Pay Code Settings

COVID-19 and how it affects PayClock Online

Details

• Name - the identifier for the pay code.
• Pay Code Type - Select what the pay code will hold; Worked Time, Non-Worked Time, or Amounts (dollars or pieces).
• Modifier - The multiplier used to calculate employee wages. For example: If Overtime is paid at time and a half, set the modifier for 1.5 (1 and a 1/2 times the base pay).
• Differential - The amount that will be added to the employee's base pay when working in a differential period. For example: If an employee gets paid 50 cents extra per hour when during a premium time zone, set the premium time zone's pay code differential to $0.50.
• Rate Calculation - Use the option to determine how the rate is calculated when using a differential. For example: An employee's base wage is $8.00 per hour. If they work second shift they will get a $0.35 differential. This pay period the employee worked 4 hours and 30 minutes in the second shift. The 4 hours and 30 minutes was overtime paid at of a modifier of 1.5.
  • ((Base Wage + Differential) * Modifier) - In our example it would be the base wage of 8.00 plus the differential of 0.35. The sum of that result is multiplied by the modifier of 1.5. The result of this is then multiplied by the worked time of four hours and thirty minutes. ((8.00 + 0.35) * 1.5) * 4.5 = $56.36.
  • ((Base Wage * Modifier) + Differential) - In our example it would be the base wage of 8.00 times the modifier of 1.5. The result of that is added to the differential of 0.35. The sum of that result is multiplied by the worked time of four hours and thirty minutes. ((8.00 * 1.5) + 0.35) * 4.5 = $55.58

Advanced

• Apply As - This setting is used to determine whether the worked pay code will display in the regular or overtime list boxes in PayClock Online.
  • Any - This setting makes the pay code available for selection under both the Regular and Overtime pay code items list.
  • Regular - This setting makes the pay code available for selection under the Regular pay code items list.
  • Overtime - This setting makes the pay code available for selection under the Overtime pay code items list.
• Pull Benefit Time From - This setting allows PayClock Online to deduct non-work time from another non-work pay code. For Example: A company allows employees to 'cash out' some of their vacation time during the year. Because they are only allowed to cash out a certain amount a new pay code is created called 'Cash Out'. The Pull Benefit Time From option is set to the Vacation pay code. When time is cashed out, the balance will be tracked in the Cash Out pay code and the same amount will be deducted from the Vacation pay code.
• Inactive - Select this option if you no longer wish to display this pay code in PayClock Online.
• Counts toward OT - Select this option if you want a non-work pay code to count toward overtime. Please NoteNon-Work time can count toward overtime but it can never be overtime. If non-work time is applied towards the end of a week it is possible for the worked hours at the beginning of week will become overtime.
• Counts toward consecutive day OT - Select this option if certain non-work time can count toward the consecutive day overtime.
• Also show as regular time - Select this option if all worked hours are calculated as regular time, whether or not the hours have reached overtime. Please NoteThis option is not frequently used. Typically this option would be selected if the payroll service requires the data to export in this format. For example a company works all regular time as 1.0 and overtime as 0.5.
• Exclude From Total Hours - Select this option if you don't want time from the pay code to be included in the Actual Hrs column of the Employee Details and Employee Timecard reports. Note: This option only applies to the Employee Details and Employee Timecard reports.
• Format as currency - Select this setting if your amount pay code is meant to be dollars.

Mon 12/08/2025